11 Steps to Preparing Your Trial Notebook

One of the most important tasks when preparing a case for trial is to prepare a trial notebook with everything you’ll need or want during trial.  Don’t create your trial notebook to impress a client, an adversary, or another lawyer in your office (although it may do so!); your notebook should reflect your personal style and the particular requirements of the case. However, Each attorney is different, and may want special categories in the notebook, or prefer to have additional pleadings etc. included.  Be sure to confer with the attorney first and note any special items they would like to add.
The following should be included in the preparation of your trial notebook:
  1. Assemble evidence and create a list to keep track of exhibits. Give numbers (if you represent the plaintiff) and letters (if you represent the defendant) to the evidence you will offer as exhibits or use as demonstrative evidence at trial. Add a description, the witness who will introduce it, and leave columns to check off whether the evidence is either admitted or offered but not admitted.
  2. Complete your trial outline. List every issue you need to prove or disprove at trial. Next to each issue write:
    • the numbers or letters of relevant physical evidence;
    • the names of relevant witnesses;
    • any relevant cases or statutes..
  3. Make a list of witnesses in order of anticipated appearance. Include a column to check off whether a subpoena has issued and has been served.
  4. Prepare a trial brief (if the judge accepts trial briefs) showing the summary of the law and the facts of the case.
    • Pro: This is helpful to alert the court to important issues and areas the judge may want to research.
    • Con: it also reveals your approach to the other side, alerting them to possible proof or evidentiary problems.
  5. Prepare a separate file for each witness (plaintiff and defense) listing the facts to which they will testify (either on direct or cross-examination).
  6. Include any pretrial orders that may regulate the trial’s course and prepare written objections with points and authorities to anticipated evidence issues.
  7. Prepare the sample questions for jury voir dire.
  8. Prepare the  witness lists to present to the judge for use during voir dire. In civil cases, be sure you also prepare a brief factual statement of the case for the judge to use during voir dire.
  9. Write an outline of the opening statement and closing argument(s).
  10. Prepare sample verdict forms.
  11. Arrange to have all charts and other demonstrative evidence prepared and ready for trial.

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